Here’s how to alleviate these 5 common shift scheduling pains

May 21, 2019 11:44 am

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Frankly, employee scheduling will never be in the favorite thing to do list at work for all managers. Rightly so, the pain of mapping out a shift schedule for your employee is enough to make the painkiller your buddy.

Unfortunately, the pain of scheduling is not limited to the employer alone. Often times, factors such as an unexpected change in shifts, consecutive shifts, and shift covering weigh in on employees.

More often than not, the following are the common pains employers have to deal with while drawing a shift plan for their employee:

  • Employee fatigue
  • Injury time scheduling
  • Traditional or manual processing of shifts and shift request
  • Managing an unplanned shift absence
  • Management of shift distribution
  • Managing overtime and burnout

Without a doubt, fitting a shift schedule to accommodate all employees can be quite overwhelming, but it doesn’t have to be so. In fact, the following five ways are dynamited in small packages, capable of handling all your shift scheduling pain.

Kiss pen and paper goodbye: While this method is evidently the most familiar method of preparing employee shift schedule, it also accounts for the sole reason that many do not enjoy the process. Basic as the method may appear, they do not give room for changes. Any form of new information cannot be added to the schedule without having to redo or mass editing the document. Not only this, the rate of errors associated with the paper-pencil schedule is high.

Throw a big party for the digital: With digitalization, information is always at the fingertips. Instead of having all the employee come into the office with the aim of gazing at a paper up on the wall every single time they need to check their shift schedule, it can be made available to them through a personalized portal via an employee scheduling software. This way, the shifts can be accessed from anywhere and at any time.

Communicate your shift: Lack of shifts beforehand has been identified as the major reasons why employee cancel out on shifts. Rather than getting the shift a few hours to the shift, there is nothing bad in getting it across to them beforehand. This way, they can adequately plan for the shifts, provides a balance between their work and life which ultimately allows productivity.

Vote in flexibility: Just like the popular saying holds, no man is an island. Nobody wants to keep vigil just to map out a shift schedule and at the end, the employee cannot fit themselves into it. Instead, allow them the liberty of a flexible shift schedule. This is normally referred to as “the hands-off approach” to shift scheduling that frees us your own time by drawing shifts based on employee input.

Offer them a break: Ineffective scheduling can end up burning the employees. It follows as “all work and no break, may your employees burn out” while scheduling shifts, give room for breaks such as; snack breaks, etc. these kinds of breaks serve as a means of recharging. So even if they don’t want to, encourage them to. Although I am pretty convinced, they will want to.

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